Renewing Your MIS Contract Advice
If your MIS contract is coming to an end, it is very tempting to simply extend the existing contract. We have even heard that some suppliers are putting pressure on schools to do this without due regard for proper legal procurement processes.
Procurement law exists to ensure that public bodies, such as schools, spend public funds wisely and obtain good value for money.
Your school, academy or local authority will have financial regulations in place. These regulations ensure that when you buy goods or services for your school or academy you do not breach UK or EU procurement law. They also tell you under which circumstances you can:
- buy a product or service 'off the shelf'
- should buy under a framework agreement
- need to get at least 3 competitive quotes
- when to advertise a contract and run a buying process
- when you must run a EU compliant tender process
The lifetime monetary value of a contract, including all additional paid for services such as training and support, is usually what determines what kind of procurement process you must run.Your school's MIS contract value is unlikely to be low enough for you to get away with simply extending the contract for another 3 years. Even if you are very close to the end of your contract and can't possibly manage without the service in place, you must follow procurement law. You can even buy the same product that you have had before but you must follow proper procurement proceedures.
Fortunately, you can buy school MIS quickly, easily and in full compliance with the law by procuring via a framework agreement that is recognised and recommended by the DfE such as Everything ICT.
Why use the Everything ICT Framework?
Everything ICT makes buying an MIS easier, faster and cheaper. It's free to use, fully compliant with procurement law and has a great 'customer first' approach.
Seckford Education procured its MIS via EverythingICT and gave us this 5 Star review.
"An excellent process, with all of the hassle taken out. I would strongly recommend."
Mark Burrow - Seckford Education
Before you extend your MIS contract
- Check your school or academy's Financial Regulations
- Make sure that you are not breaching EU Procurement law -see DfE guidance here
- Talk to our procurement experts at Everything ICT